Files and URLs
Smartsheet Submission Forms:
- To submit an Event Coversheet please use this form: CAD Event Coversheet
- To request changes to previously submitted coversheet: PBArts Request for Submission Changes Form
- To submit a recurring event for a new fiscal year (for example, Taste of Jazz for the next fiscal year) : CAD Event New Fiscal/Reoccurring
- To submit event photos for Social Media, marketing assets for an already submitted event, or monthly artist Images/ bios for a recurring event (for example artist for December's Living Room concert) CAD Content Upload Form - Marketing Assets/Reoccurring Events/Social Use
- To enter marketing request for a rental event: Marketing Request for Rentals Form
- To submit a graphic design/marketing collateral request, this included rack cards, banners, social media post etc.: Graphic Design / Marketing Collateral Request Form
CAD Internal Event Documents:
- To be completed for all events, both internal and rentals, after an event has been approved. The first production meeting should be scheduled 60 days prior to the event (This is a living document): Production Event Form
- To use for budget entry for event submission document requirement on the coversheet: CAD Event Budget Form
- To be used to explain our pricing options and required costs for using spaces inside and outside the PBCC Theatre: CAD Quote Form
- To be used when a vendor is requesting tech specs for the PBCC Theatre space: PBCC Technical Specifications
- One-page list of Standard Operating Procedures (SOP) for House/Theatre Communications; this will be implemented starting August 31, 2024.
Marketing/ Social Media Resources:
- To share with event artist for recording a promotional shout-out video to use on social media platforms: Artist Shout out Script Template feel free to also include the Tips for Social Selfie Videos along with the PB Arts Hashtag and Tag Tips for Artists Agents
- List of Facebook Interests to help target the right audience.
- To submit monthly social media calendars/schedules CAD Social Media Monthly Marketing Calendar Submission Form
- Click on these links to download the template file for a Newsletter graphic, Eventbrite event graphic, Ali Daktronics graphic, Social Mobile graphic, and Social Post graphic.
Facility Rental Documents:
- For guidance on the facility rental process, please refer to the Rental Process PDF.
- To be completed for facility rental approval: Facility Permit Application.
- To be completed after a rental event: Facility Rental Inspection Checklist
- Click here to download the: Alcohol Permit Application.
- Click here to download the Rental Process Workflow.
- Click here to download the Vendor Agreement Waiver.
Event Security Related Documents:
- Click here to download Security Evaluation Form. This should be completed to submit feedback of event security staff:
- Click here to download Security Guidelines. This is a reference list of guidelines for event security
Box Office Forms:
